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Position Title: Director of Human Resource

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Full Time Exempt. 

Pay range is $72k-$79k based on experience.

Basic Functions: Human Resource Coordinator handling all personnel files and related employment issues, payroll benefits, and insurance. Required to stay current on all labor laws and compliance throughout the organization. Is appointed by the President/CEO and is assigned to the Chief Financial Officer’s Division.

Specific Responsibilities: Responsible for the administration of the SSCVA’s personnel policies.

  1. Operations
    1. Responsible for the general operations of the SSCVA including; establishing and supervising the implementation of all formal and informal office policies and procedures, and support staff operations.
    2. Assists the President/CEO and Chief Financial Officer in all personnel matters including reviews for annual merit increases, disciplinary actions and documentation, and preparation of policies.
    3. Maintains the SSCVA’s organizational chart as developed by the President/CEO and approved by the Board of Directors.
    4. Assist in interviewing and evaluating hiring needs, in accordance with SSCVA’s policies and procedures.
    5. Supervise organizational relationships between all personnel and departments, including support functions.
    6. Safeguards insurance policies and reviews coverage annually with CEO/ CFO. Including but not limited to:
      • Worker’s Compensation Insurance
      • Flood Insurance
      • Property & Casualty Insurance
      • Directors & Officers Liability Insurance
      • General Liability Insurance
      • Medical, Dental, and Vision Insurances
    7. Maintains Register of Insurance providing perpetual record of all insurance policies.
    8. Maintains general office filing system and reference files ensuring compliance with procedures for systematic retention, protection, retrieval, transfer and disposal of records based on statutory requirements and business needs.
  2. Administration
    1. As the SSCVA’s Director of Human Resources, responsible for maintaining personnel files; forms for handling personnel matters including but not limited to:
      • Performance reviews files
      • Emergency contact information
      • Maintain employee service records
      • Obtaining all new hire information germane to employment.
      • Maintains all documents pertaining to SSCVA’s property issued to employees along with financial responsibility forms
      • Posting of new personnel opportunities
      • Prepare offer letters for new personnel
      • Employee policy and procedures manual review
      • Orientation of new employees
      • Insurance and benefit programs
      • Termination documentation
      • Employee discipline
      • All other related personnel issues/matters
      • Maintains all personnel files in a confidential manner.
      • Assure protection of assets through internal audit, and insurance coverage.
      • Preparation of payroll information and input. Works with the CFO to maintain accurate records.
      • Prepare minutes on a timely basis and disseminate information from all staff meetings.
      • Maintain all permanent records as they relate to resolutions and meeting activities.
      • Works in and nurtures a cooperative spirit and team relationship among all Bureau personnel.
      • Manage all schedules vital to the daily operation of the SSCVA’s, including but not limited to:
        1. Crisis plan implementation and drills
        2. Schedule all required first aid training
        3. Schedule all drills to be performed by the first of the year
    2. Perform such other assigned duties and responsibilities as assigned by the President/CEO or Chief Financial Officer.
    3. The Director of Human Resources must stay current on human resource rules and regulations and federal and state standards of employment law through attending various classes and conferences as deemed necessary by the CFO. The Director of Human Resources must also have a working knowledge of Bureau bylaws and standing rules, community organizations, civic groups, political leaders and all projects in which the Bureau is involved; maintain a good public image at all times and be able to greet and deal with public tactfully and courteously, either over the telephone or in person.

Disclaimer: Job descriptions are not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job; they are intended to be reflections of the principal job elements essential for that position.

Job Requirements: Minimum of a four-year college degree required; Human Resource concentration preferred. PHM or HRMP certifications are a plus but not required. Minimum three years convention bureau or association-related experience preferred. This position will require strong skills in oral and written communications. Strong personal integrity, impeccable professional and personal reputation, and strong work ethic; Strong leadership and supervisory skills; People-oriented skills a must.

Position Title: Maintenance / Full Time

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2022 Hourly Wage: $21.22 

Basic Functions: The maintenance support staff, in concert with the Chief Operation Officer and the Facilities Coordinator, will assist in maintaining the Bureau’s primary capital asset at the Indiana Welcome Center. Provide the visitor with a safe, secure, comfortable environment critical to the visitors’ enjoyable experience while at the facility. Assist in maintaining the facility and physical assets through ongoing preventative maintenance programs to ensure all mechanical, electrical, plumbing, and general systems are operating in accordance with established standards. Take corrective action where required to maintain safety of public and work areas, as directed by the President/CEO, Chief Operation Officer, Facilities Coordinator, or Visitor Services Manager.

Specific Responsibilities:

  • Conduct routine inspections and complete daily checklist for preventative maintenance of all space with regards to electrical, plumbing, audio, video, heating, carpentry and air conditioning. Reports any and all concerns to Facilities Coordinator.
  • As directed by the Facilities Coordinator, assist with the repair or replacement of carpentry, electrical including light fixtures, plumbing, audio, video, heating and air conditioning including but not limited to: filters on air handlers, windows, doors, locks and keys, housekeeping and kitchen equipment, as needed.
  • Adhere to calendar of preventative maintenance routines.
  • Coordinate with Facilities Coordinator the schedule of repair maintenance orders relating to all spaces, including but not limited to: drywall repair and painting of walls and floors.
  • Responsible for exterior ground maintenance, including but not limited to: emptying garbage cans, picking up trash from pavement and parking lot, appropriate use of recycling and trash dumpsters, landscaping, as required by the season and snow removal as required by the season.
  • Maintain continuous communication with Facilities Coordinator for proper use of all tools, safety equipment, machinery and other equipment, including forklift and man lift.
  • Assist the Facilities Coordinator and Visitor Services Manager with the set-up and tear-down of any/all groups, exhibits, functions, etc. to maintain customer satisfaction and smooth transition within the operation of the facility.
  • Assist the Visitor Services Manager with brochure load in / load out, as needed.
  • Capable of using hand and power tools, precision measuring and testing devices to diagnose and repair equipment.
  • Maintain a professional working relationship with all other departments to foster and promote a cooperative and harmonious working environment.
  • In the absence of the Chief Operations Officer and/or the Facilities Coordinator report to the Visitor Services Manager or the Manager on Duty (MOD).
  • Perform other duties as assigned by the President/CEO, Chief Operation Officer, Facilities Coordinator, Visitor Services Manager, or the Manager on Duty (MOD).

Disclaimer: Job descriptions are not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job; they are intended to be reflections of the principal job elements essential for that position.

Skill Requirements:

  • Knowledge in the following areas is preferred:
  • Plumbing
  • Electrical
  • General Carpentry
  • Landscaping & Gardening

Job Requirements:
High school diploma preferred, able to lift up to 50lbs, knowledge of landscaping equipment and snow blowers, as well as proper use of safety equipment. Must have or be able to obtain a valid driver’s license.